SSFD FACULTY TRAVEL POLICIES

SSFD is very committed to getting faculty to meeting in which they are active participants. Attending meetings where we are presenting our work or where we are active as board members (etc.) is critical and SSFD budgets are used to support this as strongly as possible. The general guidelines used in SSFD for faculty travel are below. We will monitor these and make any adjustments necessary in the future:

• SSFD travel funds generally will pay for faculty to attend scholarly meeting only where they are actively presenting at or are involved in meeting activities (e.g., board members).
• SSFD travel funds will cover coach airfare, hotel for each night at the conference but only to the maximum identified by ASU travel (this varies by state/city and the rates are available online at http://www.asu.edu/fs/travel/perdiem.html ), and conference registration. SSFD will not cover incidentals or per diems.
• Faculty must submit an SSFD travel form for approval of funds. The SSFD faculty travel form is available online at: http://azfamilies.org/SSFD/facultytravelform.doc
• SSFD will provide funds up to a maximum of $700 per trip. There is no limit on the number of trips a faculty member can take each year, as long as the faculty member is an active participant in each and the meeting is a peer-reviewed scholarly event. SSFD faculty who are not 100% in SSFD will receive the proportion of $700 based on their appointment.
• All travel arrangements must be made by the faculty member, not by SSFD staff. SSFD staff will not be responsible for booking and scheduling for individual SSFD faculty travel arrangements. SSFD staff will help complete and process the ASU travel forms, however. ASU does have a contracted travel agency who can help in this http://www.asu.edu/fs/travel/agencies.html .
• Faculty who have internal funds (e.g., startup, SSFD cost sharing, etc.) are expected to use these funds for travel. After these funds are expended, the school will provide travel assistance. To the extent possible, SSFD faculty with grants should help defray travel expenses.
• Travel receipts need to be turned in soon after you return from a trip. There will be a designated “travel manager” (to be named) in SSFD who will handle and process SSFD funded travel forms. Travel on grants need to go through Sarah Gates, the research budget manager.