SSFD FACULTY TRAVEL POLICIES

2009-2010

SSFD is committed to faculty travel. However, given the current budget situation, SSFD will provide more restrictive funding than in the years past. The guidelines used in SSFD for faculty travel are below. SSFD will provide general funding for one travel-related expenditure per faculty member. There are other travel funds available in the school and faculty are encouraged to seek those for additional travel.

• SSFD travel funds generally will pay for faculty to attend scholarly meeting only where they are actively presenting at or are involved in meeting activities (e.g., board members).
• SSFD travel funds will cover coach airfare, hotel for each night at the conference but only to the maximum identified by ASU travel (this varies by state/city and the rates are available online at http://www.asu.edu/fs/travel/perdiem.html ), and conference registration. SSFD will not cover incidentals or per diems.
• Faculty must submit an SSFD travel form for approval of funds. The SSFD faculty travel form is available online at: http://azfamilies.org/SSFD/facultytravelform.doc.
• After completing that form, the ASU form must be completed (http://www.asu.edu/fs/travel/traveln.html ).
• SSFD will provide funds up to a maximum of $400 for one trip during 2009-2010. SSFD faculty who are not 100% in SSFD will receive the proportion of $400 based on their appointment.
• All travel arrangements must be made by the faculty member, not by SSFD staff. SSFD staff will not be responsible for booking and scheduling for individual SSFD faculty travel arrangements. SSFD staff will help complete and process the ASU travel forms, however. ASU does have a contracted travel agency who can help in this see ASU’s Travel Page at http://www.asu.edu/fs/travel/traveln.html.
• Faculty who have internal funds (e.g., startup, SSFD cost sharing, professorship, etc.) are expected to use these funds for travel. After these funds are expended, the school will provide travel assistance. To the extent possible, SSFD faculty with grants and IIA accounts should help defray travel expenses.
• Travel receipts need to be turned in soon after you return from a trip. There will be a designated “travel manager” (Tracy Tibbetts) in SSFD who will handle and process SSFD funded travel forms. Travel on grants need to go through Sarah Gates or Jiwan Goyal.